Changes to Arrangements for Criminal Record Disclosure Checks

From the launch of Compass, and in line with UK government legislation, there will be some changes to the disclosure checking process. Only adult volunteers who participate in regulated activity now require a disclosure check. The Scout Association has reviewed all volunteer roles against the criteria for regulated Activity which is defined as:

 “Teaching, training or instruction of children, carried out by the same person frequently (once a week or more often), or on 4 or more days in a 30-day period, or overnight.


Day to day management or supervision on a regular basis of a person providing this activity which would be regulated if unsupervised.

Some roles fall outside of regulated activity and no longer require a disclosure check, the remainder meet the requirements of the legislation and will require an appropriate level of disclosure check.

For our colleagues in Scotland there are no changes to the definition of regulated activity which already places limits on who is required to have PVG Scheme Membership, this includes members of Scout Network.

Disclosure check process

The information and rules will be formalised in the next edition of Policy, Organisation and Rules (POR), which will be published next month. Compass will help to automate this process as when an adult volunteer is assigned a role it will know what checks need to be processed. Renewal reminders will also be automated for those roles that require it.

All adult volunteers continue to be subject to a “Personal Enquiry”, as a minimum, this is a check made against records at Headquarters.

Members aged 18-25

A Network member participating in the section with peers does not require a disclosure check. However, a disclosure check will be required if they also hold a role as an adult volunteer in Scouting that involves regulated activity.

Vulnerable Adults

Adult volunteers who work with vulnerable 18-25 year olds in Scouting need a disclosure that is checked against both the adult and child register. This can be arranged by The Scout Association on that volunteer’s behalf by contacting We are working with colleagues to develop further guidance in this area.

We understand these changes are quite different to previous processes but we expect Compass to make it easy to administer and manage. This is an early warning of the changes before the amended POR is launched and all members are informed, but we thank you for sharing this information with any other members locally who will benefit from advance notice.



Martyn Milner
Head of Safeguarding
The Scout Association



2014 Leicestershire Aero Club Cadets / Families day

2014 Leicestershire Aero Club Cadets / Families day which is planned to be held on Sunday the 7th of September 2014.

This day in previous years has been held as a way of thanking the local residents to the airfield for putting up with the disturbance an airfield causes to everyday living. This year the club has decided to change the focus of the day towards the Air Cadet organisation specifically South and East Midlands Wing.

 At the moment the line up for activities planned for the day are as listed :  

 -Leicestershire search and rescue

-A inflatable Laser Quest arena 

-Inflatable Gladiator arena 


-Refreshments and food

-Raffle for over 100 Free flights 

-Air Ambulance airborne unit (stationed at the airfield for the entire day, See attached Poster) 

-Air Ambulance static display

-Leicestershire Fire service 

-Heli Air raffling a pleasure trip for a cadet and one further passenger in a Helicopter

-Heli Air are also offering a paid 2 year sponsorship program, open to cadets attending on the day.

-Leicestershire police local Unit

-Leicestershire police armed response team 

-Leicestershire police airborne unit

-British Forces Broadcasting service

-RAF Careers 


-Gliders from The Gliding Centre, Husbands Bosworth (Air Scouts Centre) 

-BBC Radio or Leicester Mercury

-Alfa Romeo club 

-The Karting company

-Confirmed flypast from the BBMF Lancaster 

- 2 displays from the Pitts aero team

-Gliding aero display

 As can been seen from the above, the day does have all the ingredients of being a great day out for guests alike. The Raffle tickets for the 100 free flights advertised are being sold at a cost of only £2,00 per strip of 5 tickets. The Helicopter School and a local gliding school have also offered up free flights to also be offered to lucky raffle ticket holders.  




Three Network Members Reach the Top

Summer holidays are normally quiet with young people heading off on camps and their volunteer leaders taking a well-deserved break or busily preparing for the new term. However, three members of Leicestershire Scout Network are celebrating being awarded with their Queen’s Scout Award.

The award is aimed at the oldest two sections, Explorers and Network aged 16-25. The Queen’s Scout Award is the top award a young person can achieve in the Scout Movement, requiring a great deal of determination and commitment.

Joe Putt and Sarah Dolby completed the top award back in May with presentations to friends and family of their journey through the award. They were presented with their Queen Scout Award at a special celebration evening at Birstall Scout HQ last week, with guests from across North East Scout District and Leicestershire Scout County. Sarah also received her Gold Duke of Edinburgh Award.

Adrian Wray presented Sarah with her award saying; “I’m privileged to be invited to present Sarah with her award. You don’t get may chances to present these awards. Sarah is an active leader, and that gets through; all these skills she has learnt during the award will be seen by the young people she works with each week. It is a very proud moment and I pass on the congratulations of the County commissioner, Carol Black.”

JEDH - 20140822 - 18812Sarah Dolby received her Queen Scout Award from Adrian Wray and her Duke of Edinburgh Gold Award from Lisa Westmoreland. Joe Putt received his Queen Scout Award from Jonny Kitchen

Meanwhile Susannah Harrison was celebrating being awarded her Queen’s Scout Award while taking part in NORJAM 2014 as a member of staff. Susannah gave up a week of her University holiday to work at the 14-17 club ‘FLUX’ at Norfolk Showground, near Norwich. County Network Commissioner Phill Sparks surprised Susannah with her award during her evening shift. She said of her presentation, “It’s a very unexpected surprise…. It was such a perfect way to present me with my award. I hope it’s encouraging for the young people who were here to see someone receive the award.”

JEDH - 20140813 - 16088

Suzie Harrison receiving her Award from Phill Sparks at NORJAM2014

NORJAM 2014 welcomed over 5000 10-18 year olds from all over the world for a week of adventure and new friendships, taking part in everything from crafts and climbing to traditional scout skills and live stage shows.

Many young people choose to undertake the extra hard work and achieve both the Gold Duke of Edinburgh Award and Queen’s Scout Award as both require many of the same fields. By completing their Gold, Scouts need only complete a few more challenges in order to walk away with both top awards. These awards test participants through activities including; Expedition, Skills, Service, Residential Experience, Scouts then complete further nights away and projects in 2 of the three areas; Environment, International and Faith.

Congratulations to all three on your achievement.


Update on the Launch of Compass August 2014

Dear members,

We wanted to get in touch to provide the latest update as we prepare for the launch of Compass.

The old membership system closed on 11 August to allow time for the final remaining disclosure requests to be processed and then all the member data to be transferred into Compass. Alongside this the final testing of Compass is taking place to ensure it is working to a good standard for members to start using it to manage Scouting.

The latest review of work that needs to be completed means we are aiming for a go-live date for Compass in mid-September.  We will be able to provide more detail towards the end of next week.

The old membership system will remain closed now and we appreciate that means there are certain tasks that cannot be completed as many Scout Groups begin to meet more regularly. The Headquarters teams are here to support on any urgent issues such as checking an adult volunteer’s disclosure status. We appreciate that as we move into September key District and County/Area/Region (Scotland) volunteers will have a number of unprocessed applications awaiting input and we are making resources available in our Scout Information Centre, and Appointments and Vetting teams to support these volunteers when Compass goes live. Get in touch on 0845 300 1818 if you have an urgent enquiry.

Between now and launch we will regularly update you about progress. We will also be keeping in contact with Compass Champions to keep them up to date on the status of the project. We will communicate to the wider membership when timings are confirmed.

My next update will be sent at the end of next week.


Tim Kidd
Chief Commissioner England & Compass Implementation Lead

and Lindsay Sartori
Compass Project Board Chair


Think you know Scouting???


Older posts «