Bringing Everyone Back Together Safely

Update 30 Dec 20:
Following the Government announcement that Leicester & Leicestershire will move into Tier 4, the whole of the County will move into Readiness Level RED from 00:01 Thursday 31 Dec 20.

TSA is working with youth sector partners and the National Youth Agency government body to understand what a safe return to face to face Scouts may look like when the readiness level reduces from red.

There are 4 levels which detail the permitted activity at each level. There must be no movement between levels unless approval is given by your District Commissioner.

Bringing Everyone Back Together Safely 2

Below is the framework and set of guidance on how elements of face to face Scouts could take place and the safety measures we would need to take into account. You can review this guidance now and start to make local plans for how you would implement some face to face activities once the readiness level in the County was reduced.

Going forward, it is likely that the Readiness levels may change (back to Red) in accordance with any further local lockdown notifications.  In this case and if advised as appropriate, that specific area (District or Group level) will be assessed rather than a blanket change across the whole County.

Residential activities that involve multiple households and international trips are only permitted at the green readiness level.

The Scouts Framework – for face to face activities

The Scouts Framework is aligned with Government-approved guidance for the Youth Sector developed by the National Youth Agency. This framework will apply in every nation within UK Scouting and walks through:

  • the permissions process for restarting any face to face activity
  • the key considerations to be ready to restart face-to-face activities and how these will be phased
  • Legal and liability conditions
  • Key control measures for everyone to follow
Read the Framework.
Guidance for completing risk assessments and approving face to face activity

Section Leaders will have to complete risk assessments and submit these via a smartform on-line for approval on TSA website here. Your District Commissioner will provide you with the name(s) and email address(es) of the named approver(s).

Guidance for Leaders – Developing your risk assessments for face to face activity.

Guidance for Commissioners and Executives – Approving local face to face activity.

The Guidance and support documents listed below are to help you plan the practical sides of some face to face Scout activity. The guidance covers a range of different situations you may want to plan for and talks you through what needs to be considered when you are preparing for safe return to face to face. This will support you in completing the written risk assessment required to have any face to face activity approved. These can all be accessed from TSA website here.

  • Planning a safe and enjoyable programme (including activity ideas and examples).
  • Speaking with parents, carers and young people
    • Template letter to tell parents/carer that you’re starting to make plans to re-start
    • Template letter to update parents/carers to tell them you’re ready to meet outdoors
    • Template letter to update parents/carers to tell them you’re ready to meet indoors
  • Knowing what to do if something goes wrong – including additional requirements to first aid
  • Getting everyone there safely
  • Supporting those made more vulnerable by the crisis
  • Protecting ourselves and others
  • Keeping our buildings safe and secure
  • What to do when our buildings are used by others
  • Finding a safe place to meet
  • Working safely with the public
  • Getting Scouts back into the great outdoors – campsites and activity centres
  • Helping others get back into the great outdoors – opening campsites and activity centres for the public and third parties

The presentation, slides and Q&A from the recent MOD17 Running Safe Activities & Preparing to Return to Scouting training sessions can be found here.

If you have any questions about Bringing Everyone Back Together Safely, then please contact your District Commissioner in the first instance.